The Department of Defense issues three SBIR/STTR Announcements for proposals annually. Each Announcement has a pre-release, open, and close. During the pre-release period the government is not accepting proposals, but small businesses can view the topics and discuss technical questions directly with the topic authors (contact information available in each topic). Once the Announcement is open, direct questions with the topic authors are no longer allowed, but technical questions may be submitted anonymously through the SBIR/STTR Interactive Topic Information System (SITIS).
A list of other Federal Government SBIR Announcements is available at SBIR.gov.
Components refer to the agencies within the Department of Defense. These include:Army - United States Army
The Department of Defense is interested in a wide variety of technical areas to support the various Components. These areas may include:
The SBIR/STTR program is structured in three phases:
Once the prospective proposer has found a topic that they feel requires clarification, they will need to register for an individual account (no account is needed for viewing topics). After registration is complete, click on the topics page and search for the topic. Click on the topic title to open the topic and press the “Ask a Question” button located on the right-hand side of the screen. The Technical Point of Contact (TPOC) will receive that question anonymously. TPOCs are urged to answer these questions within 7 days of receipt. The TPOCs answer is then posted to the website with the corresponding topic to be viewed publicly.
It is highly recommended that proposers monitor the information in SITIS relative to the topic(s) to which they are submitting proposals. SITIS will maintain all topic data, including previously answered questions, throughout the Announcement period.
Questions posed through the SITIS Q&A System are directed to the appropriate Technical Point of Contact (TPOC) and must deal with the technical aspects of topics; any other types of questions will not be accepted.Examples of technical questions:
Yes. Phase I Proposals can be withdrawn and modified after submission and re-submitted prior to the Announcement close.
Should you desire to modify your proposal after submission due to a response to an amendment, or to correct a mistake, you may do so from the “My Portal” section of your account. Click “withdraw” next to the submitted proposal in order to modify it - this will change the status from “submitted” to “in progress” and will remove your proposal from consideration. Upon completing the modification, you must re-submit your proposal no later than the stated Announcement closing date and time, in order to be considered for evaluation and award. Offerors are responsible for submitting proposals using this database, and any revisions, and modifications, no later than the date and time specified in the Announcement. If your proposal status is marked “in progress” at the time of the close of the Announcement, your proposal will not be submitted.
Yes. You can delete a non-submitted proposal at any time prior to the Announcement close.
To delete a submitted proposal, you must first withdraw the proposal from the “My Portal” section of your account; this will change the status from ‘submitted’ to ‘in progress’ and will remove your proposal from consideration. You will then have the option to delete the proposal from the ‘My Portal’ page. Entries that have been deleted will not be available for recovery, so please make sure that you are certain you want to delete the proposal before doing so.
You will not be able to withdraw or delete a submitted proposal after the Announcement closes.
The Company Commercialization Report (CCR) captures the quantitative commercialization results of the firm's prior Phase II projects. Instructions for completing the Company Commercialization Report, as well as definitions, may be found in the CCR Guidance document.
Firms are required to prepare and submit a CCR with every SBIR and STTR proposal to the DOD. This report contains positive indicators of commercial potential, a brief listing of all prior Phase II projects and the sales and investment resulting from the technology developed under these projects, and additional explanatory material relating to the firm’s record of commercializing SBIR/STTR projects, such as mitigating factors that could account for low commercialization and recent changes in the firm's organization or personnel designed to increase the firm’s commercialization success. All information on the Company Commercialization Report, along with the commercial strategy described in the technical proposal, are used to evaluate commercial potential, which is one of three proposal evaluation criteria.
Firms should continue to update their CCR during progress of their Phase II work and after contract completion. This includes any sales, patents, Phase III contracts, and transitions into a DOD Program of Record. Reporting of this data to DOD is critical as it allows for the reporting of the benefits of commercial applications derived from Government funded R/R&D. Future reauthorization of the SBIR/STTR programs relies, in part, on the ability for DOD to report these metrics to Congress.
In accordance with DOD Directive 3200.12 and DFARS clause 252.235-7011, a copy of the final report shall be submitted (electronically or on disc) to:
Defense Technical Information Center
8725 John J Kingman Road, Suite 0944
Ft. Belvoir, VA 22060-6218.
Delivery will normally be within 30 days after completion of the Phase I technical effort. Other requirements regarding submission of reports and/or other deliverables will be defined in the Contract Data Requirements List (CDRL) of each contract. Special instructions for the submission of CLASSIFIED reports will be defined in the delivery schedule of the contract. DO NOT EMAIL Classified or controlled unclassified reports, or reports containing SBIR Data Rights protected under DFARS 252.227-7018. Refer to 11.7c of the Announcement guidelines for more information.
Knowingly and willfully making any false, fictitious, or fraudulent statements or representations may be a felony under the Federal Criminal False Statement Act (18 U.S.C. Sec 1001), punishable by a fine of up to $10,000, up to five years in prison, or both.
The Department of Defense, Office of Inspector General Hotline ("Defense Hotline") is an important avenue for reporting fraud, waste, abuse, and mismanagement within the Department of Defense. The Office of Inspector General operates this hotline to receive and investigate complaints or information from contractor employees, DOD civilians, military service members and public citizens. Individuals who wish to report fraud, waste or abuse may contact the Defense Hotline at (800) 424-9098 between 8:00 AM and 5:00 PM Eastern Time or visit http://www.dodig.mil/hotline/submit_complaint.htm to submit a complaint. Mailed correspondence should be addressed to the Defense Hotline, The Pentagon, Washington, DC 20301-1900, or e-mail addressed to firstname.lastname@example.org.
Online File Submission and Document Formatting Guidelines:
Document Type: The DOD SBIR/STTR Program is requiring that document uploads be in single file without password protection, encryption, or embedded audio/video files. Any other types of files (including, but not limited to, Excel Spreadsheets, or audio/video files) will not be accepted. You are responsible for checking for viruses on the file prior to upload. Uploaded files with viruses will be deleted immediately.
Page Header: The header on each page of your document should contain your company name, topic number, and proposal number.
Page Length: Direct to Phase II Proposals page length is specific to Components solicitation specifications. See solicitation guidelines for specific page length instructions.
Virus Check: Offerors are responsible for performing a virus check on each submitted document. Each electronically submitted document will be scanned for viruses. If a virus is detected, the file will be deleted which may cause rejection of the proposal.
Verify Upload: You are responsible for verifying the successful upload of your document. You may change and upload a document as often as is necessary before the proposal due date, each time simply deleting the file and uploading a new file.
Font Settings: It is best to use Western¬encoded versions of the fonts such as Times New Roman, Helvetica, and the standard distributions of Computer Modern. Please avoid submitting custom or proprietary fonts, including: WPMathA, WPMathB, and WPMultinationalARoman. Font embedding should be a selected setting when using a document distiller.
Estimated Upload Times: During the final days of the solicitation period, expect longer upload times. PLAN AHEAD and leave ample time to upload your documents.
Document Size: Cannot exceed 25mb
Content Format: The following MUST BE MET or the proposal will be deemed noncompliant.
Single column format, single-spaced typed lines
Standard 8 ½” x 11” paper
No type smaller than 10-point
No embedded tables, figures, images, or graphics smaller than 10-point